Primavera P6 Training Perth – Understanding Project Management Software

primavare_P6 V82_training manualUnderstanding Project Planning and Scheduling Software Training in Perth

Planning and scheduling software, like Primavera P6, enables the user to:

  • Enter the breakdown structure of the project deliverables or products into the software. This is often called a Work Breakdown Structure (WBS) or Product Breakdown Structure (PBS),
  • Break a project down into the work required to create the deliverables and enter these into the software as Activities under the appropriate WBS,
  • Assign durations, constraints, predecessors and successors of the activities and then calculate the start and finish date of all the activities,
  • Assign resources and/or costs, which represent people, equipment or materials, to the activities and calculate the project resource requirements and/or cash flow,
  • Optimize the project plan,
  • Set Baseline Dates and Budgets to compare progress against,
  • Use the plan to approve the commencement of work,
  • Record the actual progress of activities and compare the progress against the Baseline and amend the plan when required, allowing for scope changes, etc.,
  • Record the consumption of resources and/or costs and re-estimate the resources and/or costs required to finish the project, and
  • Produce management reports.

There are four modes or levels in which project planning and scheduling software may be used.

Planning Tracking
Without Resources LEVEL 1

Planning without Resources


Tracking progress without Resources




Planning with Resources


Tracking progress with Resources

As the level increases, the amount of information required to maintain the schedule will increase and, more importantly, your skill and knowledge in using the project management software will increase.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Microsoft Project 2010 Tips and Traps – Resource Calendars

99 Tricks and Traps for Microsoft projectResource Calendars

Each resource is created with its very own editable calendar. Here are some important points:

  • Each new resource is assigned a copy of the current Project Calendar as its Base Calendar.
  • This Resource Base Calendar may be changed in the Resource Sheet or Change Working Time form to another Base Calendar.
  • Any change to a Base Calendar will be reflected in any Resource Calendar.
  • The Resource Calendar may be edited to suit the availability of the resource. Days may be made non workdays to represent holidays, etc.
  • Normally the duration of a resourced task calculated from the Resource Calendar.
  • A task will finish at the end of the longest resource assignment when there are two or more resources assigned to a task that have different end dates due to different Resource calendars or assignment durations.
  • When a Task has been assigned a calendar and the check box in the Task Information form Advanced tab Scheduling ignores resource calendars is checked the task duration is then calculated from the Task calendar.
  • The Finish date may be calculated differently after a task is assigned one or more resources when the Resources Calendars are not the same as the Task Calendar.

Excerpt from 99 Tips and Traps for Microsoft Office Project

Paul Harris