Primavera P6 Training Brisbane – Adding Activities to a Project in Brisbane

primavera_P6_V8.2 training using metrics brisbaneAdding Activities to Primavera P6 Projects in Brisbane

Project activities must be defined before they are entered into the schedule. It is important that you carefully consider the following factors:

  • What is the scope of the activity? (What is included and excluded?)
  • How long is the activity going to take?
  • Who is going to perform it?
  • What are the deliverables or output for each activity?

The project estimate is usually a good place to start looking for a breakdown of the project into activities, resources, and costs. It may even provide an indication of how long the work will take.

Activities may have variable durations depending on the number of resources assigned. You may find that one activity that takes 4 days using 4 workers may take 2 days using 8 workers or 8 days using 2 workers.

Usually project reports are issued on a regular basis such as every week or every month. It is recommended that, if possible, an activity should not span more than two reporting periods.  That way the activities should only be In-Progress for one report.

Of course, it is not practical to do this on long duration activities, such as procurement and delivery activities, that may span many reporting periods.

Good practice recommends that you have a measurable finish point for each group of activities.

These may be identified in the schedule by Milestones and are designated with zero duration. You may issue documentation to officially highlight the end of one activity and the start of another, thereby adding clarity to the project schedule.

Examples of typical documents that may be issued for clarity are:

  • Issue of a drawing package
  • Completion of a specification
  • Placing of an order
  • Receipt of materials (delivery logs or tickets or dockets)
  • Completed testing certificates for equipment or systems

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Primavera P6 Training Course Brisbane – What is a Project Planning Cycle?

primavera_P6_V8.2 training using metrics brisbaneWhen attending a Primavera P6 training course in Brisbane you will learn about the planning cycle.

The planning cycle is an integral part of managing a project in Brisbane.  A software package such as Primavera P6 makes this activity much easier.

When the original plan is agreed to, the Baseline or Target is set.  The Baseline is a copy of the original plan and is used to compare progress of an updated schedule. Earlier versions were limited 50 baselines but this restriction has been removed in later versions.

After project planning has ended and project execution has begun, the actual progress is monitored, recorded and compared to the Baseline dates.

The progress is then reported and evaluated against the Baseline.

The plan may be changed by adding or deleting activities and adjusting Remaining Durations, Logic or Resources. A revised plan is then published as progress continues. A revised Baseline may be set if the original Baseline becomes irrelevant due to the impact of project scope changes, a change in methodology or excessive delays.

Updating a schedule assists in the management of a project by recording and displaying:

  • Progress and the impact of project scope changes and delays as the project progresses,
  • The revised completion date and final forecast of costs for the project,
  • Historical data that may be used to support extension of time claims and dispute resolution, and
  • Historical data that may be used in future projects of a similar nature.

Projects are often planned at a summary level and then at a later date detailed out before the work commences.  Smaller projects may be scheduled in detail during project planning, but large or complex projects may require several iterations before the project plan is fully detailed out.

The main reasons for not detailing out a project early are that:

  • There may not be enough information at that stage and
  • Preparing detailed schedules wastes time, as they may be made redundant by unforeseen changes.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Book Review Cont’d – “Project Planning & Control Using Primavera® P6 TM”

isbn#9781921059575 _Oracle Primavera P6 Training manual_V8-1Book Review Cont’d – “Project Planning & Control Using Primavera® P6 TM

Harris is thorough in that he covers the basics of Primavera P6 software and its advanced functions such as User and Administration Preferences and Advanced Scheduling Options, the 3 types of calendars (unlike P3’s 2 types), Roles and Resources and multiple ways of organizing the project (WBS, OBS, Contract, Phase, etc.).

Harris also does a particularly good job in explaining the differences between 3 ways of stating percent complete: Physical Percent Complete, Duration Percent Complete, and Units Percent Complete and the 4 Activity Types.

He has also introduces some new topics not covered in his previous Version 7.0 book , including “Resource Optimization” which includes “Resource Leveling”, “Multiple Project Scheduling”, “User Definable Fields”, “Global Change” and more information on “Managing the Enterprise Environment”.

Since scheduling requirements vary from project to project and company to company, Harris explains how to build and maintain project schedules both with and without resources (manpower, equipment, money, materials).

If you are embarking on migrating to Primavera P6’s complex and IT intensive scheduling system, I urge you to consider using Paul Harris treatise on “Project Planning & Control Using Primavera® P6 TM Paul Harris knows P6 and knows how to explain how to use it effectively and efficiently.

Review by

A. Larry Aaron CCE

President, T&M Concepts

Oracle Primavera P6 training courses are available in Sydney, Melbourne, Brisbane and Perth

Buy the “Project Planning &Control Using Oracle® Primavera® P6 Version 8.1 – Professional Client and Optional Client” Training Manual Now!